Each employer must maintain accurate and uptodate records on all employees. Retained payroll sheets, cards, or other forms maintained by an employer in the usual course of business shall constitute sufficient work records, provided that the records contain the following information
- name and social security number of each employee;
- beginning and ending dates of each payroll period, and the date of payment;
- wages paid for each pay period, including the cash value of other remuneration, gratuities and tips, and expenses incurred by each employee for which a deduction from wages is claimed; and
- the dates of employment and the date and reason for separation.
Records should be retained for up to seven years.
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