http://resources.lawinfo.com/en/Legal-FAQs/EEO-1-Report/index.html LawInfo - Legal Resource Center offers free legal forms and free legal documents that is designed to help consumers and businesses resolve their legal issues http://resources.lawinfo.com/en/Legal-FAQs/EEO-1-Report/Federal/under-title-vii-how-long-does-an-employer-nee.html The EEOC requires employers subject to Title VII to preserve personnel and employment records, including application forms, for a minimum period of six months from the date of making record or taking the personnel action involved, whichever occurs later. Records relevant to any charge of discrimination must be maintained until final disposition of the charge or litigation. States can and have increased this requirement under their own anti­discrimination laws. The EEOC also requires that employers having 100 or more employee to file a Standard Form 100, (also known as an EEO­1 report). The employer is obliged to obtain necessary supplies of this form and file its report prior to the annual filing date each year. The employer must also retain a copy of its most recent report for each reporting unit at its facility, or at its company or divisional headquarters, and to make available a copy to the EEOC upon request. EEO-1 Report FAQs Tue, 29 May 2007 21:19:00 GMT http://resources.lawinfo.com/en/Legal-FAQs/EEO-1-Report/Federal/what-is-an-eeo-1-standard-100-form.html The EEO-1 Report – formally known as the "Employer Information Report" – is a government form requiring many employers to provide a count of their employees by job category and then by ethnicity, race and gender. The EEO-1 report is submitted to both the EEOC and the Department of Labor, Office of Federal Contract Compliance Programs (OFCCP). Employers with federal government contracts of $50,000 or more and 50 or more employees and employers without federal contracts who have 100 or more employees must file the EEO-1 Report. EEO-1 Report FAQs Wed, 04 Jun 2008 01:31:11 GMT http://resources.lawinfo.com/en/Legal-FAQs/EEO-1-Report/Federal/when-and-where-must-an-employer-file-an-eeo-1.html This annual report must be filed with the Joint Reporting Committee not later than September 30. Employment figures from any pay period in July through September may be used. Those employers with previous written approval to report year­end figures may continue to do so. The completed report should be forwarded in one package to the address indicated in the survey mail out memorandum. EEO-1 Report FAQs Tue, 29 May 2007 21:19:00 GMT http://resources.lawinfo.com/en/Legal-FAQs/EEO-1-Report/Federal/how-do-i-file-an-eeo-1-standard-form-100.html There should be four copies. File the original and first copy with the Joint Reporting Committee. The remaining two copies may be retained for employer records. All single­establishment employers, employers doing business at only one establishment in one location, must complete a single Standard Form 100. Computer printouts or tapes may be substituted for all types of EEO­1 reports (headquarters, individual establishments, special reports) EXCEPT the Consolidated Report. The Consolidated Report MUST be prepared on the actual EEO­1 form. EEOC has designed formats that employers must use for computerized reports. EEO-1 Report FAQs Mon, 04 Jun 2007 21:51:22 GMT http://resources.lawinfo.com/en/Legal-FAQs/EEO-1-Report/Federal/what-if-an-employer-determines-that-the-prepa.html An employer who claims that preparation or the filing of EEO­1 Standard Form 100 would create undue hardship may apply to the EEOC for a special reporting procedure. In such cases, the employer is required to submit in writing an alternative proposal for compiling and reporting information to the EEOC addressed to: The EEO­1 Coordinator, EEOC­Survey Division, 1801 L Street, N.W., Washington, D.C. 20507. The employer may also contact the local EEOC office for further direction. Only those special procedures approved in writing by the Commission are authorized. Such authorizations remain in effect until notification of cancellation is given. Public reporting burden for this collection of information is estimated to average three and seven tenths (3.7) hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information. A response is defined as one survey form. 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