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What Is The New Hire Law?

The new hire law requires employers to report, within 20 days of hire, each new hire, rehire, or employee returning to work. The employer must report the following:

Social Security number, name and address of the new hire, AND the
Employer's name, address and federal employer's identification number.

There are a variety of ways to comply with the new statute. Employers may mail or fax a W4 with items 1, 2, 8 and 10 completed or use an equivalent, alternative report.

Where to report:

By mail: New Hire Directory, PO Box 3510, Topeka, KS 666013510

By fax: (888) 2197798 or 2913423 in Topeka

With a PIN (personal identification number), you may key in new hires from the web form . To request a PIN number, email newhires@hr.state.ks.us. Include your FEIN and state unemployment tax number with your request.For information on uploading a new hire file, CLICK HERE for helpful FTP tips.

Other Kansas Labor and Employment FAQs

Q: How Do I Know If I Am Liable For Unemployment Taxes?
A: Every employing unit that begins business operations in Kansas is required to file form KCNS 010, Status Determination Report, within 15 days of the date of … More
Q: What Is The Employer Contribution Rate?
A: A newly liable employer is assigned the larger tax rate determined by alternative methods. The tax rate may be the average rate assigned to all employers plus one … More
Q: How Do I Report Wages And Pay Taxes?
A: All employers are provided form KCNS 100, Employer's Quarterly Wage Report and Contribution Return. This report is due on the last day of the month following the … More
Q: Where Do I Report If I Have Employees In More Than One State?
A: Employers with workers in several states may elect to report them to a single state. Multistate employers who elect to report to a single state must: report all … More
Q: Where Can I Get More Information On The New Hire Program?
A: For more information about the New Hire Directory call tollfree, (888) 2197801, or in Topeka, call 2961716. More
Q: How Old Does A Child Have To Be In Order To Work?
A: Children must be at least fourteen years of age in order to work. Exceptions include: children employed by their parents, household chores, paper routes, farm work … More
Q: What Hours Can Children Work?
A: Under the Fair Labor Standards Act, children under sixteen can work between 7 a.m. and 7 p.m., except from June 1 through Labor Day, when evening hours are extended … More
Q: Are There Certain Occupations That Are Prohibited For Minors?
A: Yes. Children under the age of eighteen are not allowed to work in hazardous occupations. Hazardous occupations under Kansas law are the same as they are under … More
Q: How Often Does My Employer Have To Pay Me?
A: Your employer must pay you at least once a month and they must have a regular payday. If you quit or your employer fires you, they must pay you for the work you have … More
Q: Can My Employer Fire Me Without Reason Or Notice?
A: Yes, Kansas is an employment at will state. This means your employer can fire you at any time, for any reason other than your race, color, religion, national origin, … More

Employment Discrimination
Fair Labor Standards Act (FLSA)
Family Medical Leave Act (FMLA)
Labor Management Relations Act (LMRA)
Occupational Safety & Health Act (OSHA)
Rehabilitation Act of 1973
Sexual Harassment
Wages and Hours
Wrongful Termination

What Is The New Hire Law?

Other Kansas Labor and Employment FAQs

Labor and Employment Sub-categories