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Pennsylvania Labor and Employment FAQs

• Q: What Information Is Required To Be Reported?
  A: Employer, Employee, FEIN Name, Address, Social Security Number, Contact Name, Date of Hire, Contact Phone Number, Date of Birth (optional). *Multi­State employers … More
• Q: How Often Do I Have To Submit A New Hire Report?
  A: All New Hire information must be submitted within 20 days of the date of hire (see definition for Date of Hire).
• Q: If I Lay Off And Then Re-Hire An Employee, Do I Need To Send In Another New Hire Report
  A: Yes, the law requires the reporting of all employees rehired following a lay off. The hire date should be reported as the return to work date.
• Q: What Are The Methods Of Reporting?
  A: Employers may report their new hires by any of the following methods. W­4 Form ­ Date of hire, contact name and contact phone number must be listed … More
• Q: What Is Acceptable For The Employer Address, Contact Name And Phone Number?
  A: The employer address should be the legal physical or mailing address for the employer associated with the FEIN. If a payroll service or other third party is reporting … More
• Q: Do I Need To Submit A New Hire Report On A Newly Hired Employee Who Quits Before The New Hire Report Is Due?
  A: Yes, since the employer/employee relationship existed and wages were earned, a New Hire Report should be submitted. However, if the employee never earned wages he/she … More
• Q: Am I Required To Report All Existing Employees?
  A: No, only employees who were hired/re­hired after January 1, 1998, are required to be reported.
• Q: Are We Required To Submit A Report If We Do Not Have Any New Hires?
  A: No, if you have not hired any new employees, it is not necessary for you to submit a report.
• Q: If I Choose To Report Electronically Or Via Fax, Should I Follow-Up With Paper?
  A: No, if you report electronically, or via fax, there is no need to also send a paper copy of the New Hire report.
• Q: What Are The Reporting Requirements For The Following?
  A: Substitute Teachers ­ Must be reported when initially hired. They must be reported again if the employee is rehired following termination, a lay off, a … More

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