What Is The New Hire Law?

The new hire law requires employers to report, within 20 days of hire, each new hire, rehire, or employee returning to work. The employer must report the following:

  • Social Security number, name and address of the new hire, AND the
  • Employer's name, address and federal employer's identification number.

There are a variety of ways to comply with the new statute. Employers may mail or fax a W4 with items 1, 2, 8 and 10 completed or use an equivalent, alternative report.

Where to report:

By mail: New Hire Directory, PO Box 3510, Topeka, KS 66601­3510

By fax: (888) 219­7798 or 291­3423 in Topeka

With a PIN (personal identification number), you may key in new hires from the web form . To request a PIN number, e­mail newhires@hr.state.ks.us. Include your FEIN and state unemployment tax number with your request.For information on uploading a new hire file, CLICK HERE for helpful FTP tips.

The information on this page is meant to provide a general overview of the law. The laws in your state and/or city may deviate significantly from those described here. If you have specific questions related to your situation you should speak with a local attorney.

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