Please Explain The New Hire Reporting Program?
All employers must report newly hired employees within 20 calendar days of their hire date, or twice monthly if reporting magnetically or electronically. The purpose of new hire reporting is to ensure accurate and prompt determination of child support obligations so that all children will receive the financial support they are entitled. The information also will be used to reduce fraud and abuse of unemployment insurance, food stamps, temporary assistance and Medicaid.
Employers must also provide the following minimal information:
- name, address and social security number of the newly hired individual,
- the name, address, and federal employer identification number of the hiring employer.
Employers are also asked to report:
- the address to which the employer wants income withholding orders to be mailed (if different from the FEIN address), and
- the date of hire (the date of hire, defined as the first day of work, will be used by IDES to identify who may be receiving UI benefits improperly).
Employers have the options of submitting information via:
- the New Hire Reporting form provided by the Illinois Department of Employment Security;
- copies of the employee's W4 form, with all information completed legibly, including the employer information;
- a separate listing of new employees, with the required data; or
- electronic or magnetic submission of data, reported twice monthly
Reports may be sent via first class mail, faxed, or emailed to the IDES:
Illinois New Hire Directory
P.O. Box 19473
Springfield, IL 627949473
PHONE: 1800327HIRE (4473)
For information on the file format for reporting via magnetic tape, cartridge or diskette, see magnetic filing or call (312)7939856.
The information on this page is meant to provide a general overview of the law. The laws in your state and/or city may deviate significantly from those described here. If you have specific questions related to your situation you should speak with a local attorney.
Additional Employment Law for Employees Articles
- Why Do Employers Play A Big Role In The Collection Of Child Support?
- When Does The State Send Out Income Withholding Notices?
- What Does The Employer Receive?
- Does The Notice To Withhold Always Come From The Illinois Department Of Public Aid?
- Will The Employer Packets Vary?
- The Notice From Another State References That State's Laws, Instead Of Illinois Laws, Which Do I Follow?
- How Does An Employer Know When And How Much To Withhold?
- What Does An Employer Send With The Withheld Check Or Money Order?
- Does An Employer Have To Withhold At The Frequency On The Notice?
- How Does An Employer Know When To Stop Withholding?
- Can An Employer Charge A Fee To Cover The Cost Of Issuing A Separate Check?
- What If The Employee Quits?
- If An Employee Has Other Wage Garnishments, Which Has Priority?
- How Does The Federal Consumer Credit Protection Act Affect Withholding?
- What If The Employee's Available Net Income Is Less Than The Amount To Be Withheld?
- Can Pay Be Withheld From Bonuses, Profit Sharing, And Commissions?
- Can The Employer Send Withheld Income From Several Employees In One Check?
- Are Other Shortcuts Being Considered To Make It Easier For Employers To Comply?
- Can An Employer Discipline, Discharge Or Refuse To Hire An Employee That Has A Withholding Order?
- What Does An Employer Do When The Employee Or Custodial Parent Ask Questions About Their Withholding Notice?
- What If An Employer Does Not Comply With The Notice To Withhold For Child Support?
- Does The Employer Have To Tell The Employee That A Notice To Withhold Income For Child Support Has Been Received?
- What Should The Employer Do When The Employee Is Ordered To Provide Medical Support?
- What is the minimum wage in Illinois?
- Must My Employer Provide For Meal Or Rest Periods?
- What Is The Law Regarding Required Paydays?
- When Can I Expect To Receive My First Check?
- Are Unemployment Benefits Taxable?
- How Do I Establish An Account With Ides?